Various requests are received from employees.
Admins and HR managers confirm the requests and approve (or reject) them.
Approval (rejection) screen
Approve ESS change (new) requests
Batch approval (rejection) by employee unit
Approve (reject) only those requests that correspond to the items
To approve (reject) from a notification e-mail
［To confirm after approval (rejection)］
Approve time & leave requests on behalf of the supervisor
※When setting auto approval of pending requests when approving timesheets※
Approval (rejection) screen
The screen for approving (or rejecting) an employee's ESS (change) request, timesheet, leave, etc. is here.
① Click ADMINS [Approval requests].
② The "Change requests" screen will appear.
To approve (or reject) requests for timesheets, leaves, etc., click on "Time & leave related".
Approve ESS change (new) requests
You may approve (or reject) in the following ways
■Batch approval (rejection) by employee unit
If multiple requests are received from one employee, you can approve (or reject) them all at once.
(If only one request is received from one employee, only that will be approved.)
Multiple employee selections and all employee selections are also possible.
■Approve (reject) only those requests that correspond to the items
(Example of items) "Employee address" "Family members"
Even if multiple requests are received from a single employee, it is possible to approve (reject) only one request.
You can also select multiple employees or all employees for the same item.
【Period of non-approval】
To prevent ESS changes (new) related to payroll from being made, we lock the payroll when we start calculating payroll each month.
You will not be able to approve ESS requests until the payslips are published, so please approve them after they are published.
In addition to the "Approval" process, an "Apply" process will be added at the time of year end tax adjustments.
While the YTA Wizard is in the open period you can only approve it, but the vendor will "apply" it after the open period is over. The data will then be reflected in the employee's data.
Batch approval (rejection) by employee unit
① Click on "Pending."
② Check the red flamed box. Then uncheck the box.
Note: Initially, all unapproved requests are checked, but this process removes all checks.
③ Check the employees you wish to approve (or reject). You can also check multiple employees.
*If multiple ESS requests are received from one employee, all are eligible for approval (or rejection).
④ Confirm the contents and click "Approve requests" or "Reject Changes".
*Click on "See details" for more information on what the employee requested.
⑤ Read the message and click "Yes".
Note: If you click "Yes," all ESS requests that the selected employee is requesting will be "approved" (or rejected).
【To approve (or reject) all employees】
It is possible to approve (reject) with all members selected if ② and ③ are not done.
Approve (reject) only those requests that correspond to the items
① Select the name of the item to approve. Only the applicable employees will be displayed in the lower row.
② Check the red flamed box. Then uncheck the box.
Note: Initially, all unapproved requests in this item are checked, but this process will uncheck all of them.
③ Check the employees you wish to approve (or reject). You can also check multiple employees.
④ Confirm the contents and click "Approve requests" or "Reject Changes".
*Click on "See details" for more information on what the employee requested.
⑤ Read the message and click "Yes".
Notes: If you click "Yes," the request for this item that the selected employee is requesting will be "approved" (or rejected).
If multiple requests are received from that employee for the same item, all of those requests will be "approved" (or rejected).
(Cases like the change of commuting route in "Commute allowance". A "Change" request is created for an existing one as a change of content, and a "New" request is created at the same time for a new one to be used from now on.)
To approve (reject) from a notification e-mail
You will receive a notification email when an ESS request is created by an employee.
To approve (or reject) the request from the notification email, please follow the steps below.
① Click on "View details" in the notification email you receive.
② Go to the "Pending data change requests" screen of the employee's ESS request in the notification email.
*Check the red box if you wish to approve (reject) one at a time when multiple requests have been received from that employee. Then uncheck the box.
Initially, all unapproved requests are checked, but this process will uncheck all of them. You can then approve (or reject) requests one at a time.
③ Check the boxes for the requests you wish to approve (or deny). You may check multiple requests.
④ Confirm the contents and click "Approve requests" or "Reject Changes".
*Click on "See details" for more information on what the employee requested.
⑤ Read the message and click "Yes".
［To confirm after approval (rejection)］
If it is within 90 days, click "Approved (90 days)" or "Rejected (90 days)" to search and check the subject employee. After that, click on "History" to check.
Approve time & leave requests on behalf of the supervisor
Monthly timesheets, overtime requests, leave requests, and other time & leave related requests are approved by the subject employee's supervisor.
If the supervisor is unavailable, etc., the admins or HR managers can approve the request instead.
① Click on "Time & leave related."
② Select the items to approve (reject). (e.g., Timesheets)
Only the corresponding requests are displayed in the lower row.
③ Check the boxes for the requests you wish to approve (reject).
Notes: For timesheet and office request (with approval), a link is shown in the approval type.
You click to go to the appropriate screen for that employee. You can also confirm and approve on the linked screen.
④ Click "Approve selected" or "Reject selected."
Notes: If necessary, you can enter a comment for the employee in the "Add a note (optional)" field before clicking. Use this option if you wish to state the reason for rejection, etc.
⑤ A message appears at the top of the screen. When the approval process is complete, the request will disappear from the list of pending requests.
If you want to see approved requests, set to "Approved" and they will be displayed at the bottom. If you set the request type and target date, the scope will be further limited, making it easier to find the request.
※When setting auto approval of pending requests when approving timesheets※
This setting is applied when a supervisor approves on the SUPERVISORS [Approvals] screen.
If the Admin or HR manager approves on the "Approval requests > Time & leave requests" screen, approval is required on each.
(Example) Timesheet request for May, Request for leave dated within May
・Click here for the Japanese version of this manual.
身上申請の承認・上長の代わりに勤怠申請を承認
・Click here to view the manual for approval of time & leave , etc. by supervisors.
Supervisor function( Approvals,My teams,Shift management)
*Approvals
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