Change in the number of days granted for paid holidays

To change the number of paid holidays granted as per the schedule for granting paid holidays, follow the procedure below.
Note: If you need to edit past years, please do so for the older years.

■Edit from an individual employee's screen
■Edit from a screen that allows you to see multiple years at once

■Edit from an individual employee's screen

① Enter the employee ID or name of the employee to be registered and click "Search".

② Click on "Manage employees" - "Leave" - "Paid holidays".

③ Confirm and select the target fiscal year, then click "Edit.

④ Select "Days allocated" from the drop-down menu.
Note: The number of days of annual leave granted that will be displayed depends on the "Paid holiday units" under "Paid vacation" in the "Employee type settings" - "Leave" section.

⑤ Click "Save."

■Edit from a screen that allows you to see multiple years at once

You can edit with multiple employees the number of paid holidays granted and their accrual history up to three years ago.

① Click on ADMINS "Manage employees".
② Click on "Time & leave" - "Past holiday usage".
Note: Even if you click "edit multiple employees and years" under "You can also edit multiple employees and years at the same time" in the individual procedure ③ screen in the previous section, you will be redirected to "Paid holiday usage".

③ Enter the subject's name/email address/employee ID and press enter.
Only the target employee will be displayed in the lower row.

④ Click "Edit" that appears when you mouse over the right side of the appropriate grant year.

⑤ Select "Days allocated" from the drop-down menu.
Note: The number of days of annual leave granted that will be displayed depends on the "Paid holiday units" under "Paid vacation" in the "Employee type settings" - "Leave" section.

⑥ Click "Save."

The "Unrecorded paid days used" is used when there are paid holidays that have already been taken in the previous system at the time of Workcloud migration. Normally, the number of days is reflected at the time of migration, but if you need to change it, select "Unrecorded paid days used" from the drop-down menu and save it.
(Example)  Migration to Workcloud in June 2023
・11 days of paid holidays granted on April 1, 2023
・3 days have already been taken from the number of paid holidays in 2023 by the end of May 2023 in the previous system
*It is not possible to register the date of the paid holidays.

Click here for the Japanese version of this manual.
有休付与日数の変更