Registration for maternity / childcare / childcare leave at birth / long-term leave

With the February 22, 2023 release, the location of the Parental leave (including Childcare leave at birth) and Long-term leave screen has changed.

＜Name changed to “Childcare leave at birth”＞
The wording labeled “Paternity leave” was changed to “Childcare leave at birth” to match the official name “出生時育児休業” in the March 4, 2024 release.

How to register for maternity/childcare/childcare at birth

How to register for long-term leave (nursing care leave, sick leave, unpaid leave, etc.)

Display of leave period

How to register for maternity/childcare/childcare at birth

When an administrator registers an employee's maternity, childcare, or childcare leave at birth (system in effective from October 1, 2022), please refer to the following instructions.

① Enter the employee ID or name of the employee to be registered and click "Search".

② Click on "Leave" - "Parental leave".
③ Click on "Add a parental leave".
■Maternity leave
■Childcare leave
■Childcare leave at birth (system in effective from October 1, 2022)

■Maternity leave

① Click on "Maternity leave".

② Enter the expected birth date, leave start date and leave end date, last day in office, expected return date, etc.

③ Click on "Save."

④ The "Status" will show "Approved".

⑤ Click on "Return to list".

⑥ You can check the registered leave type, start and end dates, etc. on the list screen.

Social insurance exemption period
Click on "see  details" for more information.

■Childcare leave

① Click on "Childcare leave".

② Enter the expected delivery date, leave start date and leave end date, last day in office, expected return date, etc.

③ Click on "Save.

④ The "Status" will show "Approved".

⑤ Click on "Return to list".

⑥ You can check the registered leave type, start and end dates, etc. on the list screen.

Social insurance exemption period
Click on "see  details" for more information.

■Childcare leave at birth (system in effective from October 1, 2022)

① Click on "Childcare leave at birth."

② Enter the expected birth date, leave start date and leave end date, last day in office, expected return date, etc.

③ Click on "Save.

Childcare leave at birth is the system that allows employees to take up to four weeks during the first eight weeks of their child's life.
Instead of taking four consecutive weeks at a time, employees may register up to two separate times (e.g., one week for the first time and three weeks for the second time).

④ The "Status" will show "Approved".

⑤ Click on "Return to list".

⑥ You can check the registered leave type, start and end dates, etc. on the list screen.

Social insurance exemption period
Click on "see  details" for more information.

〈Notes〉
Childcare leave at birth is a childcare leave system to be taken up to 8 weeks after the birth of the child. Therefore, if you try to save the "Leave start date" as a date that is more than 8 weeks after the "Expected birth date," the following message will appear and you will not be able to register.

How to register for long-term leave (nursing care leave, sick leave, unpaid leave, etc.)

When an administrator registers long-term leave, please refer to the following instructions.

① Enter the employee ID or name of the employee to be registered and click "Search".

② Click on "Leave" - "Long-term leave".
③ Click on "Add a long-term leave".

④ Click leave type name.

⑤ Enter the start date and end date, last day in office, expected return date, etc.

⑥ Click on "Save.

⑦ The "Status" will show "Approved".

⑧ Click on "Return to list".

⑨ You can check the registered leave type, start and end dates, etc. on the list screen.

Display of leave period

During the applicable leave period, "This employee is on parental leave (or on long-term leave)" will be displayed.
The name of the leave type is also displayed in the upper right corner.

Click here for the Japanese version of this manual.
「産休・育休・出生時育休・休職の登録」