Register multiple commute expenses

Commute expenses for employees who work at different locations on different days, such as those who work at multiple stores, can be calculated by using the following settings.

Pre-settings by administrators
For employees
■The administrators register on the employee's behalf
■The supervisors register on the employee's behalf *Pattern registration is not available
When fares are revised

Pre-settings by administrators

① On the employee's screen, click [Commute expenses] - [Commute expenses].

② From Edit, change to "Use commute expense reimbursement: On" and click "Save".

For employees

First, set the commute pattern (I).
The commute route to be used on each day is selected from the pattern set in I and registered (II).

Ⅰ. Register multiple commute patterns

① Click EMPLOYEES [Expense reports].
② Click "Let’s add a new pattern."

(e.g.) Two routes are used: Kichijoji-Tokyo and Kichijoji-Ebisu.

③ Enter the "Route name" and "Total amount" in settings, and also set the "Commute method".
 Note: Please set the one-way amount in the "Total amount" field.
④ Click "Save."

⑤ Now that the first pattern has been registered, click "New pattern".

⑥ Continue to register the second pattern of commute expenses.
Enter the "Route name" and "Total amount" in settings, and also set the "Commute method".
⑦Click "Save."
Note: If there are more than three patterns, repeat steps ⑤, ⑥, and ⑦.

⑧ Multiple commute expense patterns could be created.

Ⅱ. Register for daily commute expenses

① Click "Commute expenses."

② Click the pattern to be used.
*The commute patterns reflect the route name.
③ Click "Route going" for the date you want to use that pattern.
If you want to use the same pattern for the return trip, click "Return route" as well.
Note: To use a different pattern for the return trip, select the name of the pattern and then click  "Return route".

④ Commute expenses for the day are reflected on the screen.

Follow the same procedure in ② and ③ to register other dates.

Payroll will automatically reflect these expenses.

■The administrators register on the employee's behalf

① Enter the target employee's name, employee number, etc. in the search field at the top of the screen and click "Search".

To register patterns, please go to "Manage employees > Commute expenses > Commute patterns".
To register daily commute expenses, please go to "Manage employees > Commute expenses > Commute expenses ".

■The supervisors register on the employee's behalf *Pattern registration is not available

① Click SUPERVISORS [My teams].
② Click "Commute expenses" for the employee in "My teams".

③ Click on the pattern to be used.
④ Click the "Route going" or "return route" for the date you want to use that pattern.

When fares are revised

When transportation fares are revised, Workcloud does not automatically reflect the revised fares.
For new commute expenses, we recommend that you register a new pattern.
Please change the route name before the revision, etc. 

For revised dates, click on the newly registered pattern.

・Click here for the Japanese version of this manual.
  「複数の通勤費を登録する」

・If your commute location does not change from day to day, see here.　
　Register (Change) commute allowance