After entering all of the attendance for the month, you request a timesheet for the month.
If your timesheet is incomplete, you cannot submit.
*You can modify it yourself until the timesheet is locked.
Request your timesheet
Correct timesheets with missing entries
Various approval statuses for timesheets
Request your timesheet
① Click on EMPLOYEES [Timesheets].
② Select the month you wish to request.
③ Click on "Request approval."
④ Read the message and click on "Yes."
The message "Approval requested" will appear at the top of the screen. The approver (supervisor) will receive your request.
This completes the timesheet request.
If the "Request approval " button is not displayed on your timesheet screen, there is some flaw in the timesheet entry.
You may correct it in any of the following ways before requesting approval.
Correct timesheets with missing entries
If there are any input omissions, you will not be able to submit your timesheet request. Please correct any input or request omissions first.
In the example timesheet shown above, there is one "No check out", one "No entry", and two "Unsubmitted overtime requests".
You correct the timesheet until the number of missing entries disappears. Then submit your request.
You will also be notified here if there are any unapproved leave requests.
*It is possible to request approval of the timesheet even if it has not been approved.
■No check out
Days when you have checked in but have not checked out will be marked as "No check out".
① Click on "No check out."
② Go to the date of the no check out. Enter the time you checked out and "Save".
■No entry
Days when you have neither checked in nor checked out will be marked as "Not entry".
① Click on "No entry."
② Go to a date not yet entered. Enter the check in and check out times and "Save".
■Unsubmitted overtime request(s)
If you have not requested overtime, you will see "unsubmitted overtime requests" as shown below.
On days when you check out later than the allotted end time and have not requested for overtime, you must choose either "Send request" or "Ignore" for overtime.
＜To request overtime＞
① Click on the icon for the day the alarm icon appears in the "Overtime" field.
② Make a regular overtime request, reflecting the end time of the overtime work.
＜Not to request overtime＞
① Click on "mark them as not requested" or "Unsubmitted overtime requests" displayed in the notice at the top of the screen.
② Among the dates displayed, check the dates you do not wish to request and click "Save".
For detailed instructions on how to enter an overtime request, please click here.
Overtime Request
■I have unapproved leave request(s)
If you have made a leave request but your supervisor has not yet approved it, you will still see a notice at the top of the screen.
*If the date of your leave request is for the following month or later, it does not matter if it has not been approved at the time of your timesheet request.
Please have your supervisor approve any pending leave requests for the month for which you are requesting a timesheet. Or resend your leave request using the following procedure
① Click on the round icon that appears on the date marked "Pending."
② Click "resend."
Your supervisor will again receive the approval request notification.
Various approval statuses for timesheets
Pending
You have requested a timesheet, but your supervisor has not yet approved it. It will be marked as "Pending."
At the time of this mark, you may edit your timesheet (e.g., enter check in/out time, request overtime, etc.).
If you edit the timesheet, please make the timesheet request again.
Approved
When your supervisor approves the timesheet you requested, it will change to the "Approved" display.
Even after timesheet approval, you may edit your timesheet (e.g., enter check in/out time, request overtime, etc.).
If you have edited your timesheet you will see the “Request approval” button as shown above. Click it to request the timesheet again.
*If you need to modify an approved leave request, ask your supervisor to cancel the timesheet approval.
Rejected
Your timesheet request has been rejected due to some mistake or incompleteness.
Please correct the information and re-request the timesheet.
Has been locked
Your approved timesheet has been locked by your company admin.
You cannot edit this timesheet.
Click here for the Japanese version of this manual.
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