To register commute allowances using the commute wizard, please follow the steps below.
*Your request will not be approved because the master information is locked to prevent changes during the payroll period. It will be approved after the lock is released.
If your company would like to use the commute wizard function in the future, could you please contact Workcloud support?
<Partial change in registration method>
With the June3, 2024 release, the “Add multiple commute allowance /route” button is hidden for commute methods that add non-public transportation to existing commute routes.
To add a new route to an existing route, please make a request with all routes that include both existing and new routes using the “Add a brand new commute allowance / route” button.
Registration screen
Register a new commute route
Pattern A Routes using only trains (or buses)
Pattern B Multiple public transportation routes (e.g., train and bus)
Pattern C Connecting routes between public and non-public transportation
No candidates appear for station or bus stop names when typed
When fares are revised
Registration screen
① Click on EMPLOYEES [My Profile].
② Click on "Payroll" - "Commute allowance."
③ Click on "Add new commute allowance".
④ If there is a commute allowance in use, then "Add a brand new commute allowance / route" is shown next.
Select "Add a brand new commute allowance / route."
*If you have never registered for a commute allowance before and this is your first time, this selection will not appear. Please proceed to the next step.
Register a new commute route
If you are moving or otherwise changing your commute route, if you are adding to your existing commuting route, or if you have never registered for a commute allowance before, please follow the steps below.
See the following patterns that apply or are close to each other.
Pattern A Routes using only trains (or buses)
Pattern B Multiple public transportation routes (e.g., train and bus)
Pattern C Connecting routes between public and non-public transportation
Pattern A Routes using only trains (or buses)
(e.g.) You request "Kichijoji Station - Tokyo Station" with a start date of April 1, 2024 because you are (or have) moved to a new residence.
①Specify the end date of the commute allowance currently in use in the "Commute allowance end date" field.
(In the example, the new route will be used from April 1, 2024, so "March 31, 2024," the day before, is specified.)
② Click "Save".
*If you have not registered for commute allowance before and this is your first time, the above figure will not appear. Please proceed to ③
③ Select the "Public Transportation" commute method to be used from the pull-down menu.
Notes:
・Selecting "Public Transportation" will display the Commute wizard, which allows you to search for routes by train, bus, ferry, or other public transportation. If you wish to use other commute methods, please refer to the respective links from "How to register other commute methods" at the bottom of the page.
・Depending on your company’s settings, some commute methods may not be shown in the example above
④ Click "Next".
⑤ Specify the date from the calendar when you want to start using that route.
⑥ Enter the start station (or bus stop) and destination station (or bus stop).
When entered, candidates will be displayed by referring to JORUDAN’s transfer guide. Please select the appropriate one.
*If the name of a station or bus stop does not appear in the list of candidates when entered in Kanji characters, please try entering the name in Hiragana or alphabet.
⑦ Click "Next".
⑧ A list of possible routes will be displayed. Select the route you will use.
Notes: Depending on your company's rules, there may be a cap on the amount of commute allowance, and routes that exceed that amount may not be selected, even if they are displayed as shown in the above figure. Or, the route may be hidden.
⑨ Click "Next".
⑩ Select the period for which the commute allowance is to be paid from the "Allowance period" list.
⑪ Click "Next".
⑫A confirmation screen will appear. If proof of commutation is required, please attach it.
Notes: Depending on your company’s rules, the maximum commute allowance amount may be set, and a confirmation message will be displayed if the amount exceeds that amount. In the case shown above, the message is displayed but you can still request for the allowance.
⑬ Click "Next".
⑭ You have completed your request.
Once approved, the current commute allowance in the lower section will reflect the end date.
Pattern B Multiple public transportation routes (e.g., train and bus)
You enter the start station (or bus stop, etc.) and destination station (or bus stop, etc.), and the total amount of the connecting route will be displayed.
【To add to the existing route】
If you have already registered a route for train commute only, but would like to add bus use as well, please make a request for all routes, including existing and new routes.
(e.g.) I currently commute by train between Kichijoji Station and Tokyo Station; from April 1, 2024, I will add the use of a bus from "Shoan Inari", the bus stop nearest my home, to the north exit of Kichijoji Station. I request the entire routes "Shoan Inari (bus stop) - Tokyo Station".
① Specify the end date of the commute allowance currently in use in the "Commute allowance end date" field.
(In the example, the entire route will be used from April 1, 2024, so "March 31, 2024," the day before, is specified.)
② Click "Save."
*If you have not registered for commute allowance before and this is your first time, the above figure will not appear. Please proceed to ③
③ Select the "Public Transportation" commute method to be used from the pull-down menu.
Notes:
・Selecting "Public Transportation" will display the Commute wizard, which allows you to search for routes by train, bus, ferry, or other public transportation. If you wish to use other commute methods, please refer to the respective links from "How to register other commute methods" at the bottom of the page.
・Depending on your company’s settings, some commute methods may not be shown in the example above
④ Click "Next."
⑤ Specify from the calendar the date to start using the route for all routes that include the route to be added.
(In the example, the date is April 1, 2024)
⑥ Enter the departure station (or bus stop) and destination station (or bus stop) for all existing routes and routes to be added.
(In the example, enter the departure bus stop "Shoan Inari" and the destination "Tokyo".)
When entered, candidates will be displayed by referring to JORUDAN’s transfer guide. Please select the appropriate one.
*If the name of a station or bus stop does not appear in the list of candidates when entered in Kanji characters, please try entering the name in Hiragana or alphabet.
⑦ Click "Next."
⑧ A list of possible routes will be displayed. Select the route you will use.
*Depending on your company’s rules, there may be a cap on the amount of commuter allowance and routes that exceed that amount may be displayed but not selectable. In other cases, the route may be hidden.
⑨ Click "Next."
⑩ Select the period for which the commute allowance is to be paid from the "Allowance period" list.
⑪ Click "Next."
⑫ A confirmation screen will appear. If proof of commutation is required, please attach it.
Notes: Depending on your company’s rules, the maximum commute allowance amount may be set, and a confirmation message will be displayed if the amount exceeds that amount. In the case shown above, the message is displayed but you can still request for the allowance.
⑬ Click "Next."
⑭ You have completed your request.
Once approved, the current commute allowance in the lower section will reflect the end date.
In the case of the example above, the commute allowance of 12,290 yen will be paid between “Kichijoji Station and Tokyo Station” by train until March 2024. 21,770 yen will be paid between “Shoan Inari (bus stop) and Tokyo Station” by all routes after April 2024.
Pattern C Connecting routes between public and non-public transportation
With the June3, 2024 release, the “Add multiple commute allowance /route” button is hidden for commute methods that add non-public transportation to existing commute routes.
As a result, it is no longer possible to register a private car to go from the station nearest your home to your home and a public transportation train to go from the station nearest your home to your office. If you need to register for a combination of public and non-public transportation, please contact your company's HR, etc.
.
No candidates appear for station or bus stop names when typed
Station or bus stop names may not appear in the candidate list due to reasons such as transportation companies that cannot be searched by JORUDAN.
In that case, you cannot use the Commute wizard, so you have to enter the route from a separate screen that opens by clicking on "Enter route manually".
Please enter your own total commute expenses.
*Please refer to the "Register (Change) commute allowance" manual for the registration method without using the Commute wizard for input details.
When fares are revised
When transportation fares are revised, Workcloud does not automatically reflect the revised fares.
You are required to make a new request for the commute allowance you are currently using.
The revised "Commute allowance start date" will vary from company to company.
Click here for the Japanese version of this manual.
通勤手当の登録（通勤ウィザード使用の場合）
How to register other commute methods
・For registrations that do not use the Commuter Wizard, please click here.
Register (Change) commute allowance
・If you use an automobile or motorcycle and are asked to register the commuting distance rather than the amount
Commute allowance for automobile / motorcycle use (Cases of registering commute distance)
・If you work at more than one store or otherwise work at different locations on different days, see here.
Register multiple commute expenses（For employees）