It is possible to register expenses for employees whose work location varies by day, such as those working at multiple stores.
Depending on your company settings, you may be able to register both your commute pattern and usage days, or only usage days.
Register commute patterns
Register commute expenses
Register commute patterns
Register your commute patterns.
*If your company only allow registration of employee usage dates, you cannot register.
If you need to register a new pattern in addition to your currently used pattern, please contact your admins with registration privileges or your supervisor.
① Click EMPLOYEES [Expense reports].
② Click “Commute patterns”.
③ Click “New pattern”.
④ Enter the “Route name” and “Total amount” in the settings, and also enter the “Commute route”.
Please enter the “Total amount” as the one-way fare.
⑤ Click “Save.”
⑥ The first registration is complete. Click “New pattern” to register the second one.
⑦ Enter the “Route name” and “Total amount” in the settings, and also enter the “Commute route”.
⑧ Click “Save.”
You have created multiple commute patterns.
*If there are three or more patterns, repeat steps ⑥ through ⑧.
Register commute expenses
Select your commute pattern and register your usage days.
① Click EMPLOYEES [Expense reports].
② The “Commute expenses” screen will appear.
Check the month you wish to register.
③ Click the name of the pattern to use.
④ Click the “Route going” or “Return route” for the date you use that pattern.
⑤ The above will be reflected as shown in the figure.
To register the same pattern consecutively, please click “Route going” (or “Return route”) again.
To use a different pattern, proceed from step ②.
If you register other dates using different patterns, they will be displayed as shown in the figure above.
The registered commute expenses will be combined and reflected in your salary.
When fares are revised
When transportation fares are revised, Workcloud does not automatically reflect the revised fares.
For new commute expenses, we recommend that you register a new pattern.
Please change the route name before the revision, etc.
For revised dates, click on the newly registered pattern.
*If your company settings only allow registration of usage dates, you cannot register patterns. Please contact your admins with registration permissions or your supervisor.
Example in the figure above: Click the route name before revision, change the name to “（旧）吉祥寺-東京,” and overwrite the registration.
After that, register the revised fare under “New pattern” with the name “吉祥寺-東京.”
Click here for the Japanese version of this manual.
複数の通勤費を登録する（従業員用）