Employees can use the "My files" menu to download uploaded files from admins and HR managers. Depending on the company's settings, employees can also upload their own files.
Current employee usage
Upload files
Download files
Employees before joining the company
Employees after leaving the company
Examples of mobile screen display
Current employee usage
In the "My files" menu, you can upload files or download files that have already been published.
① Click on EMPLOYEES [My files].
② Click on "File box."
Upload files
③ To upload a file, click "Upload a file".
④ Click on the Category or Type name you wish to upload.
⑤ Enter a file description or notes if necessary. Upload the file from "Select file".
To delete the uploaded file and upload another file, click "Clear" and then upload again.
⑥ Click "Save."
⑦ The date and time the file was uploaded will be displayed.
⑧ The list will show "Uploaded" in the status column.
Display order
There are two display orders: "Order by date" and "Order by category". The initial display is "Order by date".
If there are many files and it is difficult to find the file you are looking for, we recommend that you search by "Order by category".
・Order by date The most recent file in the "Upload time" list is at the top of the list. The date and time are displayed in descending order from the most recent to the oldest (see the figure above).
・Order by category It is displayed for each file category name. If there are multiple files in the same file category name, the file with the most recent "Upload time" is listed first. The date and time are displayed in descending order from the most recent to the oldest.
Download files
For files uploaded by admins and HR managers, you may click on the name of the target file to download it from the next screen.
Employees before joining the company
Clicking on the "My files" menu will show only those files that can be viewed even before joining the company.
File uploads also show the file categories and types that can be uploaded even before joining the company.
Employees after leaving the company
Employees after leaving the company can log in and click on "My files" to see only those files that are still viewable after they leave.
Note: The end date of viewing is the same as the end date of displaying payslips and tax certificate.
Examples of mobile screen display
■Current employees
■Employees before joining the company
Click here for the Japanese version of this manual.
マイ・ファイル（ワークフローなし）従業員用