Onboarding entry ②Basic information about you and your family

ITEM	CONTENTS
Official name
Last name	Enter your last name with Kanji or Kana. *Depending on your company settings, the “Allow only first name to be entered” checkbox may be displayed. Please use this option if you do not have a last name. If you have the last name, use it without checking the box.
First name	Enter your first name with Kanji or Kana. If you have the middle name, enter it after your first name.
Last name (katakana)	Enter with katakana.
First name (katakana)	Enter with katakana.
Last name (English)	Enter with English.
First name (English)	Enter with English.
Official name proof	Attach proof file as needed.
Notes on attached file	Enter any notes for the file as needed.
Display name
Display last name	If you have the “display name” or similar within the company, please enter it here. (Kanji, Kana, and English letter can be used)
Display first name
Display last name (katakana)	Enter the display name with katakana.
Display first name (katakana)	Enter the display name with katakana.
Display last name (English)	Enter the display name with English.
Display first name (English)	Enter the display name with English.
Maiden name	Enter your maiden name as needed. (Kanji and Kana can be used)
Maiden name (katakana)	Enter your maiden name with katakana.
Maiden name (English)	Enter your maiden name with English.
Birth date	Set that day from the calendar.
Gender	Select either Male or Female.
Marital status	Select Married, Never married, Divorced, or Widow/Widower.
Personal contact information
Mobile number	Enter the mobile number.
Email address	Enter the email address.
Phone number	If you have a landline, enter your number.
Nationality settings
Nationality/Region	Select your nationality or region from the list. If the appropriate country or region is not on the list, please select “Other.”.
Passport number	If you select the country or region other than Japan, the input field will appear. Enter the passport number. *Clicking “Visa-related info can be set here” will take you to “My Profile > Personal related > Visas” screen.

ITEM	CONTENTS
Visa type	Select the applicable type from the list.
Visa number	Enter alphanumeric characters.
Issue date	Select the issue date from the calendar.
Visa expiry date	Select the expiry date from the calendar.
Permission for other activity	Change to “Yes” if you have permission for other activity.
Notes	Enter notes as needed.
Proof of visa (Front side)	Upload the proof of visa for the front side. (May be hidden or optional) Currently only images, PDF, and Excel files are supported.
Notes on attached file	Enter notes for the front side file as needed.
Proof of visa (Back side)	Upload the proof of visa for the back side. (May be hidden or optional) Currently only images, PDF, and Excel files are supported.
Notes on attached file	Enter notes for the back side file as needed.

ITEM	CONTENTS
Address type	Select one of the following.
	Inhabitant tax address	Inhabitant tax address
	Residential address	Current address *This is used when the inhabitant tax address and the current address are different.
	Postal address	Postal address other than the inhabitant address or current address
Start date	Enter the date you moved to that address. Notes: Date prior to the date of hire cannot be entered. If you moved before your hire date, please enter your hire date.
End date	Leave blank.
Country	Select the country name.
Postal code	Enter your postal code. *The address will be displayed once you enter your postal code. (Only Japanese postal code)
Street address	Enter your street address (and building).
Street address reading	Enter your street address (and building) in katakana.
Street address (English)	Enter your street address (and building) in English. (If necessary)
Address proof	Due to company regulations, you may be required to attach an image of proof of your registered address (such as a copy of your certificate of residence). In that case, please attach the image by clicking “Choose file.”
Notes on attached file	If you need to add a note about the attached file, please enter it here.

ITEM	CONTENTS
Basic information
Effective from	Specify the date you added the spouse. Note: Date prior to the date of hire cannot be selected. For spouses from the hire date, please specify the same date as the hire date.
Relation (Required)	Select from Spouse, Husband, Wife, or Partner.
Spouse last name (Required)	Enter with kanji or katakana. *Depending on your company settings, the “Allow only first name to be entered” checkbox may be displayed. Please use this option if she/he does not have a last name. If she/he has the last name, use it without checking the box.
Spouse first name (Required)	Enter with kanji or katakana. If she/he has the middle name, enter it after the first name.
Last name (katakana) (Required)	Enter with katakana.
First name (katakana) (Required)
Birth date (Required)	Select the date from the calendar.
Gender (Required)	Select either Male or Female.
Non resident	Select either No or Yes. If you select “Yes,” a field for entering an overseas address field will appear. The “Living together” field will be hidden.
Living together	Select either No or Yes. If you select “No,” the address input field will appear.
Proof of identity	Upload the proof file as needed.
Notes on attached file	Enter notes for the attached file as needed.
Visa related
Visa type	If your spouse has it, please set it up. Select the applicable type from the list.
Visa number	Enter alphanumeric characters.
Visa expiry date	Select the expiry date from the calendar.
My Number Tax ID
My Number Tax ID	This field will appear when you select “Yes” for “Social insurance dependent?” in the lower section. Enter her/his 12-digit My Number Tax ID in numerals.
Social insurance settings
Social insurance dependent?	If she/he qualifies as a dependent under your social insurance, select “Yes.”
National basic pension number	This field will appear when you select “Yes” for “Social insurance dependent?”. Enter the number as needed.
Other national pension number	This field will appear when you select “Yes” for “Social insurance dependent?”. If she/he has a number other than the basic pension number, please enter it as needed.
Occupation	This field will appear when you select “Yes” for “Social insurance dependent?”. Please select one of the followings. If you select “Other,” a field will appear below where you can enter the occupation.
Tax settings
Tax deduction eligible?	For tax deductions, select “Yes” if she/he qualifies as your dependent.
Spouse eligible for salary monthly tax deductions	This will appear if you select “Tax deduction eligible?: Yes” in the upper item. Select either “No” or “Yes.” For more details, please refer to the link at the end of this section titled “Regarding a spouse as a ‘Spouse eligible for salary monthly tax deductions’ .”
Total headcount	This reflects the total number of tax dependents, based on the selections made for the upper item and the disability deduction.
Disability exemption	Please select if applicable. Depending on the conditions, there are categories you can select and categories you cannot select.
	Special disability	This applies to spouse (or dependent) who are specially disabled and do not live with you or a relative with whom you share a household. (e.g.) Specially disabled persons living in welfare facilities
	Living together, special disability	This applies to spouse (or dependent) who are specially disabled and live with you or a relative with whom you share a household.
	If you select the disability exemption, a field for entering the disability handbook type may appear. Please enter the information as needed.
Income settings
Taxable income	This “Income settings” field will appear if you select a dependent for social insurance or a tax deduction. Enter your spouse’s total income. Click “Change income” and enter the income and expenses for the relevant income type. The amount you enter should be in yen, not in 10 thousand yen (e.g., for 10 thousand yen, enter 1,000,000). The amount calculated automatically by subtracting income expenses and basic deductions from the income amount you entered will be reflected in the “Total income.”

ITEM	CONTENTS
Basic information
Effective from	Specify the date you added the family member. Note: Date prior to the date of hire cannot be selected. For family members from the hire date, please specify the same date as the hire date.
Relation (Required)	Select your relationship to you.
Family member last name (Required)	Enter with kanji or katakana. *Depending on your company settings, the “Allow only first name to be entered” checkbox may be displayed. Please use this option if she/he does not have a last name. If she/he has the last name, use it without checking the box.
Family member first name (Required)	Enter with kanji or katakana. If she/he has the middle name, enter it after the first name.
Last name (katakana) (Required)	Enter with katakana.
First name (katakana) (Required)
Birth date (Required)	Select the date from the calendar.
Gender (Required)	Select either Male or Female.
Non resident	Select either No or Yes. If you select “Yes,” a field for entering an overseas address field will appear. The “Living together” field will be hidden.
Living together	Select either No or Yes. If you select “No,” the address input field will appear.
Proof of identify	Upload the proof file as needed.
Notes on attached file	Enter notes for the attached file as needed.
Visa related
Visa type	If your family member has it, please set it up. Select the applicable type from the list.
Visa number	Enter alphanumeric characters.
Visa expiry date	Select the expiry date from the calendar.
My Number Tax ID
My Number Tax ID	This field will appear when you select “Yes” for “Social insurance dependent?” in the lower section. Enter her/his 12-digit My Number Tax ID in numerals.
Social insurance settings
Social insurance dependent?	If she/he qualifies as a dependent under your social insurance, select “Yes.”
Occupation	This field will appear when you select “Yes” for “Social insurance dependent?”. Please select one of the followings. If you select “Other,” a field will appear below where you can enter the occupation.
Tax settings
Tax deduction eligible?	For tax deductions, select “Yes” if she/he qualifies as your dependent.
Total headcount	This reflects the total number of tax dependents, based on the selections made for the upper item and the disability deduction.
Disability exemption	Please select if applicable. Depending on the conditions, there are categories you can select and categories you cannot select.
	Special disability	This applies to dependent (or spouse) who are specially disabled and do not live with you or a relative with whom you share a household. (e.g.) Specially disabled persons living in welfare facilities
	Living together, special disability	This applies to dependent (or spouse) who are specially disabled and live with you or a relative with whom you share a household.
	If you select the disability exemption, a field for entering the disability handbook type may appear. Please enter the information as needed.
Income settings
Taxable income	This “Income settings” field will appear if you select a dependent for social insurance or a tax deduction. Enter your family member total income. Click “Change income” and enter the income and expenses for the relevant income type. The amount you enter should be in yen, not in 10 thousand yen (e.g., for 10 thousand yen, enter 1,000,000). The amount calculated automatically by subtracting income expenses and basic deductions from the income amount you entered will be reflected in the “Total income.”

ITEM	CONTENTS
Last name (Required)	Enter with kanji or katakana.
First name (Required)	Enter with kanji or katakana. If she/he has the middle name, enter it after the first name.
Last name (katakana) (Required)	Enter with katakana.
First name (katakana) (Required)	Enter with katakana.
Relation	Select your relationship to you.
Mobile Number	Numbers and hyphens are valid. Note: You will be required to enter the mobile number or email address in the bottom row. If he/she does not have either mobile phone or an email address, enter here the same phone number as in the bottom row.
Email Address	Enter his/her email address. You must enter “@” to complete the form.
Phone Number	Enter the phone number other than the mobile number.
Address	Enter his/her address.
Notes	Enter notes as needed.

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4．Personal details

5．Address details

6．Spouse

■No spouse

■Have spouse

7．Family members

■No family members

■Have family members

8．Emergency contacts