It is possible to register commute expenses for employees whose work location varies by day, such as those working at multiple stores.
If this feature is enabled, depending on your company settings, supervisors may register commute patterns and usage days on behalf of the relevant employees.
To register commute patterns
To register commute expenses
To register commute patterns
In the following cases, the supervisor will register.
・Employees only need to register their usage dates.
・Admins and supervisors are required to register commute patterns.
・Supervisors register on behalf of subordinates.
The procedure is as follows:
① Click SUPERVISORS [My teams].
② Click on the “Commute expenses” for the target employee.
If your company use the “Expense reporting function,” it will be displayed as “Expenses.” Click “Expenses.”
③ Click “Commute expenses” - “Commute patterns”.
If your company use the “Expense reporting function,” the tab will be displayed as “Expenses.”
Click “Expenses” - “Commute patterns”.
④ Click “New pattern.”
⑤ Enter the “Route name” and “Total amount” in the settings, and also enter the “Commute route”.
Please enter the “Total amount” as the one-way fare.
⑥ Click “Save.”
⑦ The first registration is complete. Click “New pattern” to register the second one.
⑧ Enter the “Route name” and “Total amount” in the settings, and also enter the “Commute route”.
⑨ Click “Save.”
You have created multiple commute patterns.
*If there are three or more patterns, repeat steps ⑦ through ⑨.
To register commute expenses
If the supervisors register commute expenses on behalf of their subordinates, follow the steps below.
① Click SUPERVISORS [My teams].
② Click on the “Commute expenses” for the target employee.
If your company use the “Expense reporting function,” it will be displayed as “Expenses.” Click “Expenses.”
③ Click the name of the pattern to use.
④ Click the “Route going” or “Return route” for the date the employee uses that pattern.
The above will be reflected as shown in the figure.
To register the same pattern consecutively, please click “Route going” (or “Return route”) again.
To use a different pattern, proceed from step ②.
When fares are revised
When transportation fares are revised, Workcloud does not automatically reflect the revised fares.
For new commute expenses, we recommend that you register a new pattern.
Please change the route name before the revision, etc.
For revised dates, click on the newly registered pattern.
Example in the figure above: Click the route name before revision, change the name to “（旧）吉祥寺-東京,” and overwrite the registration.
After that, register the revised fare under “New pattern” with the name “吉祥寺-東京.”
Click here for the Japanese version of this manual.
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