Shift management Create and change new shift patterns

Shift management is a feature that manages the scheduled days and hours of employees who work.
Using this feature, the company administrators can create shift schedules by full day or by partial day.
You can also view a list of shifts by team.
Notes: "Shift" work is a work schedule that combines multiple work hours on a daily or hourly basis, without fixing the work hours.

Please contact us if you wish to use this feature. Our pre-setup is required.
Note: This operation can only be performed by the company admins. (It may also be available to supervisors, depending on your company's setup.)

Create new shift patterns
Change shift pattern

Create shift schedule
　■Individual registration
　■Register by batch upload
Download a list of shift schedules
　■Shift schedule download settings

Create new shift patterns

You can set working hours and break times for each shift.
Please adjust the break time settings according to your company's work rules and regulations.

① Click on ADMINS "Shift management".
② Click on "Patterns."
③ Click on "Add daily pattern."

④ Set each item.

⑤ Click on "Save."

⑥ The above figure is displayed.

Change shift pattern

To change the set shift pattern, follow the steps below.

① Click on the shift name of the shift pattern you wish to change.
② Edit the item to be changed.
For details of the items, see the list of each item in section ④ above
③ Click on "Save."

About "Delete
You cannot delete a shift pattern that is already in use for a registered shift.
In this case, "This shift pattern is used by existing shifts and cannot be deleted." is displayed above the "Save" button, as shown below.

Create shift schedule

■Individual registration
■Register by batch upload

■Individual registration

If the company admins wishes to register individual shift schedules for employees working shifts, the following procedure is used.

① Click on "Shift schedules."
② Select the target year and month for registration.
③ Click on the "Team name" to register.

④ Select the pattern to be registered from "Select shift."

⑤ Click in the column for the date to be applied for the target employee.
Or, use mouse over + [A] key to set.

To remove it after it has been applied, click on the shift to be removed and click "Delete" on the screen that opens.
Alternatively, use the mouse over + [D] key.

■Register by batch upload

To register multiple employees' shift schedules by batch upload, follow the steps below.
Batch uploads can be registered by team.

① Click on "Shift schedules."
② Select the target year and month for registration.
③ Click on the "Team name" to register.

④ Click on the green cloud icon.

⑤ Click on "Download template."

⑥ Enter the "Shift code" in the date to create field of the employee row for which you want to create a shift.
The "Shift code" is shown at the bottom of the downloaded template.
If you wish to change an existing "Shift code", enter the "Shift code" you wish to change.
To delete an existing "Shift code", leave the corresponding cell blank.