The "Article 36 dashboard" feature includes a "36 Agreement overtime monitor," "Attendance alerts," and "Analysis" screens for employees.
When you start using this function, you will be able to set whether or not you want to be alerted about attendance for employees who are enrolled at that time.
If "Show employee article36 alerts: On" is set in "Company settings > System > Available functions", newly hired employees are automatically set as those subject to attendance alerts.
[Released on April 17, 2023] Change in default behavior
Prior to the release, the default setting for new employees who joined the company after using the "Show employee article36 alerts: On" setting was "Off". If you wanted to make an employee eligible for attendance alerts, you had to make that employee eligible for alerts in the Manage access section of the Article 36 dashboard.
After the release, the default behavior is reversed. The default setting for newly hired employees is "On". If you wish to exclude the employee from attendance alerts, please exclude the employee from alerts in the Manage access section of the Article 36 dashboard.
Check screen for eligible employees
To exclude from attendance alerts
To show employee Article 36 dashboard
［Notes on setting up］
Check screen on individual employee screen
Check screen for eligible employees
① Click on ADMINS [Article 36 dashboards].
② Click on "Settings" - "Manage access".
③ The "Employee dashboard", "Supervisor dashboard", and "Alert generation" targets and non-targets are displayed at the bottom of the screen.
If the checkbox is checked, the employee is a subject; if the checkbox is unchecked, the employee is a non-subject. The "Supervisor dashboard" is checked when the subject is the supervisor.
If "Alert generation" is checked, "Employee notices" will also be checked and you will receive attendance alert email notifications. If "Supervisor dashboard" is checked, "Supervisor notices" will also be checked and you will receive attendance alert email notifications for your subordinates.
Notes: If the "Employee dashboard" and "Supervisor dashboard" are grayed out with the checkboxes checked, then all employees are set to use the Article 36 dashboard according to the company settings. If it is not grayed out, the company is set up to specify which employees are to use the dashboard.
To exclude from attendance alerts
Newly hired employees are automatically included in the alert.
If you wish to exclude employees from the alert list, please follow the steps below after their hire date.
If you want to exclude employees who were previously on the alert list, please follow this procedure as well.
■Select a subject from the list
① Uncheck the "Alert generation" checkbox for the employees you wish to exclude from attendance alerts.
② The message "Disabled alerts" is displayed at the top of the screen.
He/She will not be eligible for attendance alerts. If you accidentally uncheck the box, check the box again to return to the alert target.
■Specify and set the target employee
① Enter the employee ID, name, or registered e-mail address you wish to specify and click "Search.
② The target employee will be displayed. Uncheck the "Alert generation" checkbox.
③ The message "Disabled alerts" is displayed at the top of the screen.
He/She will not be eligible for attendance alerts. If you accidentally uncheck the box, check the box again to return to the alert target.
To show employee Article 36 dashboard
Depending on your company settings, only certain employees may be able to view their own article 36 dashboard and use.
In that case, you must be set up after their hire date for the new employee to be covered.
This procedure is also used to cover employees who were not previously covered.
*This is not necessary if you are set up to display the Article 36 dashboard to all employees.
■Select a subject from the list
① Check the "Employee dashboard" checkbox for the employee whose employee dashboard you wish to view. If the employee is a supervisor, also check the "Supervisor dashboard" checkbox if you want the employee to also view the Article 36 dashboard of his/her subordinates.
② The message "Enabled dashboards" is displayed at the top of the screen.
The employee will be able to view his/her Article 36 dashboard. If you accidentally check the box, uncheck it again and it will revert to not being covered.
■Specify and set the target employee
① Enter the employee ID, name, or registered e-mail address you wish to specify and click "Search.
② The target employees will be displayed. Check the "Employee dashboard" checkbox. If the employee is a supervisor, check the "Supervisor dashboard" checkbox if you want the employee to also view the Article 36 dashboards of his/her subordinates.
③ The message "Enabled dashboards" is displayed at the top of the screen.
The employee will be able to view his/her Article 36 dashboard. If you accidentally check the box, uncheck it again and it will revert to not being covered.
［Notes on setting up］
Even if a new employee is registered in Workcloud, he/she will not appear in this "Manage access" list with a date before his/her joining date. If you want to change the settings, please do the above process after the hire date when their names will appear.
Check screen on individual employee screen
The settings are linked to the "Article 36 settings" in the "Manage employees > Settings > Timesheet management" screen for the target employee.
Since the settings are interlinked, it is also possible to change the settings from this screen.
［Notes］
・If you are using "Use Article 36 dashboard for all" in the company settings, changing "Use Article 36 dashboard?" from On to Off in the individual employee screen will not be reflected. It will be displayed on the individual screen. The company setting will take precedence.
・Changing "Show Article 36 supervisor dashboard?" from Off to On for employees who are not supervisors is not reflected.
Click here for the Japanese version of this manual.
【36関連】対象従業員の確認と除外・追加方法